Submit and Receive Tax Forms

This article goes over what tax forms you’ll submit and receive from Teachable, and how the process works. If you have any questions about form submission, please contact finance@teachable.com.

Overview

If you are a US person, or corporation, and are paid more than $500 by Teachable, Teachable is required to file a Form 1099 with the IRS stating what we have paid you. To complete this Form 1099, we use the information submitted by school owners on the Form W9.

If you are a foreign person or corporation, and not subject to US tax, the W8 form you complete informs the IRS that you are not a US citizen or corporation. In that case, Teachable will not file and Form 1099 on your earnings. If you've already submitted a W9 form in the past, Teachable still requires an updated one. This is because we are updating our systems and records, and must ensure that we have the most accurate and up-to-date information from school owners.

If you have enabled BackOffice (Basic and up), then Teachable will handle the submitting and receiving of tax forms for you.

CAUTION: When you earn $100 or more on the Teachable platform, you'll be instructed to fill out a tax form through a banner in your Dashboard. If you earn $500 or more on the Teachable platform, and have yet to fill out a tax form, your payouts will be held by Teachable until the required tax form is completed.

Forms for US Persons

Using the Monthly Payment Gateway

If you meet the following criteria, you will be asked to complete a Form W9:

  • You are a U.S. person (including citizens, resident aliens, and entities treated as U.S. persons)
  • You use the Monthly Payment Gateway to collect student payments
  • Your school earns $100 or more during the tax year

If you have not filled out a Form W9 with Teachable, it will be available to the Primary Owner of the school through the notification banner located in the Dashboard or in the Teachable Payouts section of the school's settings.

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In January of the following year, you will be emailed a 1099 form which to complete your taxes. This form is provided by Track 1099, a third party with whom Teachable partners for the preparation and submission of tax forms.

NOTE: The figure we use for your 1099 is based on how much we paid you during that year, rather than your sales made during that year. This means that because of our payment schedule, sales made at the end of one year may be included in the form for the next year (e.g. if you make a sale on December 20, 2016 and are paid on February 1, 2017,  that payment counts as 2017 earnings).

If you use the Monthly Payment Gateway but do not meet the $100 threshold, you will not need to submit a W-9 or receive a 1099.

In the case of authors and affiliates, Teachable will track what each author and affiliate is paid. If their earnings exceed $100, they will be asked to complete a Form W9 and will be sent a Form 1099. Note that on the Professional and Business plans, Teachable charges a 2% fee for this service.

If you own multiple schools and/or earned over $100 as an author or affiliate on someone else’s school(s), you may receive multiple W-9 requests and 1099s. Fill out all of the W-9 forms, and include each 1099 separately on your taxes.

NOTE: If you sell courses to customers within the EU, Teachable automatically collects and files EU VAT when you use the Monthly Payment Gateway. Learn more about VAT here.

Using Custom Payment Gateways

If you use custom payment gateways with Stripe Connect and PayPal to collect student payments (rather than the Monthly Payment Gateway), you are fully responsible for your own taxes and will not submit or receive forms to/from Teachable.

In the case of authors and affiliates, when using custom gateways you are also responsible for making payments to them, sending tax forms to them if necessary, and handling the reporting. To assist with this, Teachable does provide reporting dashboards for you, authors, and affiliates. Go to Transactions > History and filter by Author or Affiliate to see related transactions.

NOTE: If you sell courses to customers within the EU, you should also be collecting and filing EU VAT. Teachable does not assist with this when using custom gateways. Learn more about VAT here.

Forms for Non-US Persons

If you meet the following criteria, you will be asked to complete a Form W-8BEN, Form W-8VEN-E, or Form W8 ECI (collectively, "a W-8 Form"):

These forms, which identify your status as a foreign entity, will be available to the Primary Owner in the notification banner located in the Dashboard or in the Teachable Payouts section of your school's settings. 

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As a foreign person or company, Teachable is not required to submit a Form 1099 for your earnings. As such, you will not receive any tax forms from Teachable.

In the case of authors and affiliates, Teachable will track what each author and affiliate is paid. If their earnings exceed $100, they will be asked to complete a Form W9 and will be sent a Form 1099. Note that on the Professional and Business plans, Teachable charges a 2% fee for this service.

If you own multiple schools, and/or earned over $100 as an author or affiliate on someone else's school(s), you may receive W-8 requests. Please fill out all of the W-8 forms.

NOTE: If you sell courses to customers within the EU, Teachable automatically collects and files EU Vat when you use the Monthly Payment Gateway. Learn more about VAT here.

Submitting Multiple Tax Forms

If you are required to submit multiple tax forms across multiple schools (e.g. you are both a school owner for one school and an affiliate for another), you only have to fill out a single tax form—which can then be used for all your affiliate schools. To do so:

  1. Log in to one of your schools.
  2. In your dashboard, click the link in the tax form banner to open the tax form modal.admin-dashboard-tax-modal-banner.png
  3. In the tax form modal, click the No button.admin-dashboard-taxt-modal-banner-no-button.png
  4. Upon completion, you’ll receive a Tax Receipt ID. Be sure to save this information, as it’s needed when completing forms for your other schools.admin-dashboard-tax-modal-banner-no-button-tax-receipt-id.png

Once you have your Tax Receipt ID, you’ll be able to autocomplete your tax forms for your other schools. To do so:

  1. Log in to one of your additional schools where you wish to autocomplete your tax form.
  2. In your dashboard, click the link in the tax form banner to open the tax form modal.admin-dashboard-tax-modal-banner.png
  3. In the tax form modal, click the Yes button.admin-dashboard-tax-modal-banner-yes-button.png
  4. In the next step, you’ll have two options: Selecting a previously completed tax form or Entering your Tax Receipt ID.
    • The Select a previously completed tax form drop-down will list all the completed tax forms associated with your myTeachable account.admin-dashboard-tax-modal-banner-yes-button-select-previously-completed-tax-form.png
    • In the Enter your Tax Receipt ID text box, you can enter any Tax Receipt ID you have saved from a completed tax form.admin-dashboard-tax-modal-yes-button-enter-tax-receipt-id.png
  5. Click Continue.
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