Tax Forms on Teachable

This article goes over what tax forms you’ll submit and receive from Teachable, and how the process works.

Overview

If you are a US person or corporation and are paid more than $600 by Teachable, Teachable is required to file a Form 1099 with the IRS stating what we have paid you. To complete this Form 1099, we use the information submitted by school owners on the Form W-9.

If you are a foreign person or corporation, the W-8 form informs the IRS that you are not a US citizen or corporation. In this case, Teachable will not file a Form 1099 on your earnings.

If you've already submitted a W-9 or W-8 form in the past, Teachable still requires an updated one. This is because we are updating our systems and records, and must ensure that we have the most accurate and up-to-date information from school owners.

If you've enabled BackOffice, then Teachable will handle the submitting and receiving of tax forms for you.

If you’re unsure how to fill out a tax form required by Teachable, consult a tax professional or visit the Internal Revenue Service's (IRS) website to learn more. The IRS website provides tax information and services in Spanish, Chinese, Korean, Russian, and Vietnamese. To learn more, visit IRS Tax Tips.

CAUTION: When you earn $100 or more on the Teachable platform, you'll be instructed to fill out a tax form through a banner in your Dashboard. If you earn $500 or more on the Teachable platform and have yet to fill out a tax form, your payouts will be held by Teachable until the required tax form is completed.

Forms for US Persons

Teachable Payments or the Monthly Payment Gateway

If you’ve set up Teachable Payments or the Monthly Payment Gateway, and meet the following criteria, you will be asked to complete a Form W-9:

If you've yet to fill out a Form W-9 with Teachable, it will be available to your school's Primary Owner through the notification banner located in the Dashboard, or in the Teachable Payouts section of the school's settings.

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In January of the following year, you’ll be sent a 1099 form. For earnings made on the Monthly Payment Gateway, you’ll receive a 1099 form to the primary owner’s email address. This form is provided by Track 1099, a third party with whom Teachable partners for the preparation and submission of tax forms. For earnings made on Teachable Payments, you’ll receive a 1099 form via post to the address associated with your Stripe Express account.

NOTE: The figure we use for your 1099 is based on how much we paid you during that year, rather than your sales made during that year. This means that because of our payment schedule, sales made at the end of one year may be included in the form for the next year (e.g. if you make a sale on December 20, 2016, and are paid on February 1, 2017,  that payment counts as 2017 earnings).

If you use the Monthly Payment Gateway or Teachable Payments but do not meet the $100 threshold, you will not need to submit a W-9 or receive a 1099.

For authors and affiliates, Teachable will track what each author/affiliate has been paid if BackOffice has been enabled. If their earnings exceed $100, they will be asked to complete a Form W-9 and will be sent a Form 1099. If BackOffice has been disabled, school owners are responsible for making payments, sending tax forms, and handling the reporting for authors and affiliate payouts.

If you own multiple schools and/or earned over $100 as an author or affiliate on someone else’s school(s), you may receive multiple W-9 requests and 1099s. Fill out all of the W-9 forms, and include each 1099 separately on your taxes.

TIP: You can learn more about your tax liability for EU VAT here.

Using Custom Payment Gateways

If you use custom payment gateways to collect student payments, then you are fully responsible for your own taxes and will not submit or receive forms to/from Teachable.

In the case of authors and affiliates, you are responsible for making payments to them, sending tax forms to them if necessary, and handling the reporting. To assist with this, Teachable provides reporting dashboards for you, authors, and affiliates. Go to Transactions > History and filter by Author or Affiliate to see related transactions.

NOTE: If you sell courses to customers within the EU, you should also be filing and filing EU VAT. Teachable does not assist with this when using custom gateways. Learn more about VAT here.

Forms for Non-US Persons

If you meet the following criteria, you will be asked to complete a Form W-8BEN, Form W-8VEN-E, or Form W-8-ECI (collectively, "a W-8 Form"):

These forms, which identify your status as a foreign entity, will be available to the Primary Owner in the notification banner located in the Dashboard or in the Teachable Payouts section of your school's settings.

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As a foreign person or company, Teachable is not required to submit a Form 1099 for your earnings. As such, you will not receive any tax forms from Teachable.

For authors and affiliates, Teachable will track what each author/affiliate has been paid if BackOffice has been enabled. If their earnings exceed $100, they will be asked to complete a Form W-9 and will be sent a Form 1099. If BackOffice has been disabled, school owners are responsible for making payments, sending tax forms, and handling the reporting for authors and affiliate payouts.

If you own multiple schools, and/or earned over $100 as an author or affiliate on someone else's school(s), you may receive W-8 requests. Please fill out all of the W-8 forms.

TIP: You can learn more about your tax liability for EU VAT here.

Submit Multiple Tax Forms

If you are required to submit multiple tax forms across multiple schools (e.g. you are both a school owner for one school and an affiliate for another), you only have to fill out a single tax form—which can then be used for all your affiliate schools. To do so:

  1. Log in to one of your schools.
  2. In your dashboard, click the link in the tax form banner to open the tax form modal.admin-dashboard-tax-modal-banner.png
  3. In the tax form modal, click the No button.admin-dashboard-taxt-modal-banner-no-button.png
  4. Upon completion, you’ll receive a Tax Receipt ID. Be sure to save this information, as it’s needed when completing forms for your other schools.admin-dashboard-tax-modal-banner-no-button-tax-receipt-id.png

Once you have your Tax Receipt ID, you’ll be able to autocomplete your tax forms for your other schools. To do so:

  1. Log in to one of your additional schools where you wish to autocomplete your tax form.
  2. In your dashboard, click the link in the tax form banner to open the tax form modal.admin-dashboard-tax-modal-banner.png
  3. In the tax form modal, click the Yes button.admin-dashboard-tax-modal-banner-yes-button.png
  4. In the next step, you’ll have two options: Selecting a previously completed tax form or Entering your Tax Receipt ID.
    • The Select a previously completed tax form drop-down will list all the completed tax forms associated with your myTeachable account.admin-dashboard-tax-modal-banner-yes-button-select-previously-completed-tax-form.png
    • In the Enter your Tax Receipt ID text box, you can enter any Tax Receipt ID you have saved from a completed tax form.admin-dashboard-tax-modal-yes-button-enter-tax-receipt-id.png
  5. Click Continue.

NOTE: These are general recommendations. Teachable cannot give tax or financial advice and is not liable for any losses or tax liabilities due to actions taken (or not taken) based on these recommendations. Always consult a local tax professional when planning your taxes.

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