Create and Manage Authors

This article goes over how to add authors to your school, assign authors to products, set author commissions, manage author bios, and edit author privileges.

Overview

Authors are users in your school with administrative privileges. They can manage products within your school, and in return can receive a set commission per sale. Authors can be assigned to both courses and coaching products.

The Basic plan supports 2 authors/owners (including yourself), the Professional plan supports 5 authors/owners, and the Business plan supports 20 authors/owners.

To see what the author dashboard looks like from the author’s point of view, please see this Knowledge Base article.

To set up an author in your school, you will first need to create a new author user account or make an existing student into an author by assigning them an author bio. Then, you will need to assign the user’s author bio to the designated course or coaching product they will manage.

Alternatively, some school owners manage their own products without separate author accounts. In this case, you can still assign an author bio to the product. This author bio is displayed within the student curriculum view.

Create a new author

To add a new user as an author in your school, navigate to the Users > Authors page and select the Add Authors button in the top right corner.

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A window will pop up, and you’ll be prompted to fill out the Name, Email, Password, Commission, Headline, Image (we recommend you use a 250 x 250px image) and Bio of the owner you are adding. The email address and password entered here will be the credentials used to log into the author account.

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You can edit the author headline, bio, image, and commission details at any time.

NOTE: If you create a password for your author, let them know what password you set, or else they won’t be able to login. If you leave the password field blank, your author will receive an account confirmation email where they can set their own password.

Click Import to add the author. For more information on adding users to your school, please see this Knowledge Base article.

NOTE: Once you have the author added, you still need to assign them to the specific course(s)/coaching product(s) you would like them to manage.

Make an existing student an author

If you have a student you want to make an author, you can add the author role to their existing student account. A student is considered an author once you link an author bio to their user account.

If you have not yet created a bio for the student, you can make them into an author by following the steps below:

  1. Navigate to Users and then Students.
  2. Select the account of the user you’d like to make an author.
  3. Click the Author tab for that user.
  4. Select the New Bio option from the Associated Author Bio section.
  5. Fill out details for bio, bio headline, and bio name. You can also upload a bio image (recommended size 250 x 250px).
  6. Click Add Bio, then Save.

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Alternatively, it is possible that you have already created an author bio that you want to use for this student. This is because author bios can be created and edited at any time from your Site > Bios menu.

To use an existing bio when making a student an author, follow the steps below.

  1. Navigate to Users and then Students.
  2. Select the account of the user you’d like to make an author.
  3. Click the Author tab for that user.
  4. Click the Select a bio dropdown menu from the Associated Author Bio section.
  5. Select the bio you would like to use for this user, then click Save.

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NOTE: Once you have made the student an author, you still need to assign them to the specific course(s)/coaching product(s) you would like them to manage.

Assign authors to courses or coaching products

Once you have an author with an associated author bio, you will need to assign that author to the course(s) or coaching product(s) that you would like them to manage.

For courses, you can assign an author from the Details section of the Information tab for the course. From the drop down menu, select the bio of the author that you want to assign to the course. Make sure to Save your changes.

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NOTE: If you select New Bio from the course Information page, you will be prompted to fill out details for a new author bio. To link this new bio to a specific user in your school, you will need to attach the bio from the Author tab of the user’s profile.

For coaching products, you can assign an author from the Basics section of the Information tab of the product. From the Instructor drop down menu, select the bio of the author that you want to assign to the product. Make sure to Save your changes.

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Author commissions

Authors can receive commission for each sale made of any course or coaching product they are assigned.

To set custom commissions for each individual author, follow these steps:

  1. Navigate to Users > Authors and select the author whose commission you would like to adjust.
  2. From their user page, select the Author tab on the sidebar and navigate to the Author Commission section.
  3. To set a general commission rate for all products the author is assigned to, fill out the Author Commission field with a value from 0 to 100.

To change the commission amount for specific courses, select that course from the Override Author Commission for a Specific Course drop down menu. Once you select the course name from the drop down menu, enter in the commission you would like to set and click Save.

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You can click Reset from the same drop down menu at any time to set the commission rate back to the default Author Commission rate above.

CAUTION: Override author commissions are only available for courses, and are not available for coaching products at this time. If your author is assigned to a coaching product, they will receive the default Author Commission rate you have set for them.

Author commission is applied after all fees (payment processing, Teachable fees, and affiliate payouts) have been deducted from a sale. For example, setting the revenue share to 50% would mean that you (the school owner) and the author will receive the same revenue for the course.

TIP: If you enable BackOffice, Teachable will automatically pay out your authors. If you have BackOffice disabled, you will be responsible for paying out your authors.

Author bios

The author bio for each course is displayed for courses in the left-side menu of the student curriculum view under the Your Instructor tab.

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TIP: Some creators like to display author bios on their sales pages. For users with Page Editor 1.0, you can add an author bio to your sales page using an Author Bio block. This block automatically populates the author bio onto the sales page. For users with Page Editor 2.0, you can create an author bio using an Image with Text block by re-uploading your author bio image and adding text for the bio description. For more information about which page editor you have, please see our Knowledge Base article here.

There are two places where you can edit your author bios.

1. You can edit author bios from the Author tab of the User profile. To edit the author bio, click the Edit Bio button in the Associated Author Bio section.

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2. You can edit author bios from the Site > Bios menu. This menu will list all bios created in your school. To edit a bio, click the green External Editor icon. To delete a bio, click the red trash icon. 

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Remove or delete authors

You can delete your course authors at any time by navigating to the author's profile, and clicking Choose a Different Bio in the Associated Author Bio section.

Afterward, a notification will appear in the lower right-hand corner, letting you know that the user is no longer a course author.

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You can delete the bio by navigating to Site > Bios and clicking the red trash icon on the selected bio.

To delete the user account from your school permanently, please see this Knowledge Base article.

Edit author privileges (Pro plan and up)

On the Professional plan and up, you can customize which privileges your authors have access to. To change these privileges, go to your admin sidebar and click Settings. Then, in the General tab, scroll down to Authors.

From there, use the toggles to allow/disallow authors to publish courses, email students, set product prices, create coupons, import students, edit sales pages, and manage and issue certificates of completion.

Certain permissions only apply to authors of courses, and not to authors of coaching products. For example, “Let authors manage certificates for their courses” is a setting only applicable to authors of courses, as coaching products do not have a certificate feature.

NOTE: These privileges will apply universally to all authors in your school. Setting privileges for each individual author is not available at this time.

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