This article explains how to use the admins table, how to add an admin, and how to take actions on admins.
Overview
Each admin in your school has a user profile you can access with basic information about their account—such as their login information, any granted administrative privileges, and other basic account stats.
There are 4 types of admin roles:
- Primary owners
- Owners
- Authors
- Custom users
Note: there can only be one primary owner at a time. If you want to change the primary owner role you can do so. Learn how in the Owner privileges article. Learn more about types of user roles
The Basic plan includes 1 admins (including the primary owner), the Professional plan includes 5 admins, and the Business plan includes unlimited admins.
To see all admins, add, access admin information, and manage existing admins, navigate to the Users > Admins section in the navigation sidebar.
Add an admin
On the Admins page, click to button in the top right corner labeled "Add admin."
A form will open. Enter the admin information, optionally set a password for them, optionally toggle on if they should receive emails from your school, and select a role.
The email address and password entered here will be the credentials used to log into the author account.
Note: If you create a password for and admin, let them know what password you set, or else they won’t be able to login. If you leave the password field blank, your author will receive an account confirmation email where they can set their own password.
Add an owner
Select "Owner" as the role.
You can see which permissions this role has by clicking "View permissions"
Learn more about owner privileges
Add an author
Select "Author" as the role.
You can see which permissions this role has by clicking "View permissions"
Enter the percentage of revenue share for that Author. You can edit the author bio, image, and revenue share details at any time.
Only authors have the option to add an image (we recommend you use a 250 x 250px image) and bio.
Note: Once you have the author added, you still need to assign them to the specific course(s)/coaching product(s) you would like them to manage.
Note: You can also make an existing student an author. Learn more about how to create and manage authors
To see what the author dashboard looks like from the author’s point of view, please see this Knowledge Base article.
Add a custom user
If you are on a Business plan you can select "Custom" as the role. For all other plans you must upgrade to a Business plan to have custom user roles. Learn more about custom user roles
You can see which permissions this role has by clicking "View permissions"
If you do not have any custom roles yet, click "Create custom role"
Name the new custom role and select the permissions.
If you do already have custom roles created, you can select them from the drop down or create a new custom role.
When you are done click "Add new admin" on the bottom right.
Adding any admin when at plan limit
If you are at your plan limit, you will see a message like this on the form to add a new admin:
You are able to still add this admin as an add-on for an additional $20/month.
Fill out the information and select a role the same way you would above.
When you are done click "Add new admin" on the bottom right.
A modal will ask you to confirm payment for the additional $20/month for this add-on.
Click "Purchase Admin Seat" to confirm your purchase and new admin creation.
A modal confirming your purchase will show and you will be taken back to the Admins table.
These charges will be reflected on the Billing page. You can get view that by clicking the button in the confirmation modal or by navigating to Settings > Billing.
Clicking "Manage Admins" will take you back to the Admins page.
You can remove any admin and your total limit will change. Once you are below your plan limit you will no longer be charged for additional admin seats.
Performing actions on admins
Select the admins you want to email by clicking the check box next to their name.
An action bar will appear over the table headers with the options of:
- Delete
You can also perform actions on a single admin by clicking on the menu at the end of the row.
Email admins
Click "Email" in the action bar or in the row menu.
You will be taken to the Email > Compose page with the selected admins emails pre-filled.
Delete admins
Click "Delete" in the action bar or in the row menu.
A modal will appear asking you to type "DELETE USERS" before you are able to delete the selected user(s). Type "DELETE USERS" in the field and then click the button "Delete X user(s)" to delete the selected user(s)
Upon deletion you will see a confirmation message on the Admins page.
Edit an admin
Click the name of the admin you wish to edit.
The information page will load and you will be able to change the admin's password, edit admin profile details, add notes, view activity information, adjust privileges, and delete the user.
You can navigate to the other pages to look at past purchases, view and manage products they are enrolled in, manage their role (if they are a custom user), see progress reports for courses they are in, and statements related to billing.
Note: admins can also be students at the same time.
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